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Desktop Secretary

USING DESKTOP SECRETARY

beta--August 11th, 2006

Download Instructions--click on the link to download DesktopSecretary.jar. ".jar" files are a Java file format for linking together several related files. This .jar file is an executable, meaning that on most systems all you have to do is double-click the file image and it will begin to execute.

You must have the JAVA interpreter app on your computer so that you can run JAVA executables. This is not an applet and so being able to run JAVA on your web browser is not the same thing.

Download Desktop Secretary: Click Here


The purpose of the program is to help you to clear your desktop and file away documents that you have saved or downloaded there in sensible and appropriate places on your computer.

For instance, several weeks of downloads and file creation may result in all manner of documents on your desktop such as word processing drafts, downloaded pictures, downloaded software installation packages, downloaded documents of any kind really that you have found useful but have not had the time or inclination to actually save in a place on your computer that makes sense from which you can retrieve it next time you want it.

Proper filing of these documents means that next time you require a map of your city's public transportation system, for example, you won't have to go online, find it, and down- load it again. You'll have it on your hard drive in a sensible and appropriate directory.


That's the theory. The practice is very simple. Desktop Secretary asks you to designate your desktop, then gives you a list of the files there. You designate your desktop by navigating to the directory that is or that you want to be considered your desktop. Navigate your file system by clicking the blue up arrow to move up your directory tree or by double-clicking a directory from the file list to move down the directory tree. Once you have navigated to your desktop, hit the "Set Desktop" button, and this directory will be set in permanently.

You may wish for some files on your desktop to remain there-- hit the "Skip" button and these files will no longer show up on the file list. Other files you may actually no longer need, and you can "Delete" these files.

Then there are the files that you want to keep, but in an appropriate place that doesn't clutter up your desktop, but where you can retrieve them later whenever you need them.

If there is an existing directory that is appropriate for a file on your desktop (say you downloaded a corporation profile for a company you are considering investing in) you can use the "Move Select" and "Move Execute" buttons to actually move the file to that directory (C:\Investments\ companies for instance). The procedure would be to select the file from the list of desktop files, then hit "Move Select". Then navigate to the target directory "C:\Investments\companies" in the example) and hit the "Move Execute" button. The file is then moved from your Desktop to the directory to which you have navigated.

If you want to store a file in a directory on your hard drive but there isn't really an apropriate place to put it, you can create a new directory on the fly. For instance, you may have sold your car and come to rely on public transportation for the interim before you purchase a new car. So at one point you looked up information on your city's public trans- portation system online and downloaded a very useful graphic of the routs and times. You select this file from the list of desktop files, hit "Move Select", then navigate to "C:\" and find nowhere that is really appropriate. You could then hit the "Create Directory" button, enter "transportation_info" at the prompt, and then this directory appears in the list of directories and files where you were--"C:\". You would then double-click on the new directory to go there, then hit the "Move Execute" button and the graphic is moved from your desktop to the new directory.

By skipping, moving, or deleting every file on your desktop, you will ultimately have a blank file listing, which means that you have ensured that all of the files that were cluttering up your desktop will not be deleted in a hasty rush at some point when you decided that your desktop is too cluttered. They will be available and stored in sensible locations on your hard drive. Awesome!